The American Society of Civil Engineers at the University of Tennessee, Knoxville will be hosting the 2019 ASCE Southeast Student Conference, March 28-30, 2019. Rockin’ in the Smokies is headlined by six national competitions and eleven regional competitions, each celebrating music, mountains, and civil engineering.
The Southeast Student Conference hosts over 800 ASCE student members from more than 25 universities and is the largest regional gathering for civil engineering students in the United States. We are thrilled to host this conference for the first time since 2007 and again lead ASCE’s “SEC”.
The 2019 ASCE Southeast Student Conference is a challenging and expensive event to host, your financial support can help turn this once-in-a-decade opportunity into a once-in-a-lifetime experience. The 2019 ASCE Southeast Student Conference is an opportunity to showcase Tennessee’s booming civil engineering market. Our community is in the spotlight, and we need your help to steal the show!
Please contact us by e-mail if you are interested or if you have questions!
Conference Funding
How much does the conference cost?
Recent ASCE Southeast Student Conferences have cost over $100,000 to host. The 2019 conference is projected to cost $125,000, the bulk of which will be spent on the venues and meals necessary to accommodate more than 1,000 attendees (including student members, faculty, staff, judges, and sponsors).
Why does the conference need sponsors?
ASCE Southeast Conference bylaws allow the host school to charge a $200 student chapter registration fee and a $55 student member registration fee. Registration fees generate approximately $50,000 toward the conference, while the host school is responsible for securing the remainder of the funds. Our projected funding gap is approximately $75,000.
Sponsorship Tiers
Rockin’ in the Smokies sponsorships are organized into three categories:
- Pillar Sponsorships, involving contributions between $100 and $2499.
- Peak Sponsorships, involving contributions between $2499 and $9999.
- Pinnacle Sponsorships, involving contributions $10000 or more.
Pillar Sponsorships are the bedrock of our fundraising and involve contributions between $100 and $2499.
Pillar Sponsorships are well-suited for individuals or small firms – the pillars of the civil engineering community! Different incentives packages are offered to sponsors who meet $100, $250, $500, or $1000 thresholds, respectively.
| Threshold | Package |
|---|---|
| $1000 |
|
| $500 |
|
| $250 |
|
| $100 |
|
† One sponsor per competition.
‡ One sponsor per item; sponsors may also request items listed for lower thresholds; if listed items are exhausted, sponsors may request a comparably priced item in lieu of the listed item;
Peak Sponsorships stand out on our fundraising landscape and involve contributions between $2500 and $9999.
Peak Sponsorships are ideal for mid-size firms looking to make an impact or increase their visibility. Different incentives packages are offered to sponsors who meet $2500, $5000, or $7500 thresholds, respectively.
| Threshold | Package |
|---|---|
| $7500 |
|
| $5000 |
|
| $2500 |
|
† One sponsor per competition.
‡ One sponsor per item; sponsors may also request items listed for lower thresholds; if listed items are exhausted, sponsors may request a comparably priced item in lieu of the listed item
Pinnacle Sponsorships sit atop our fundraising structure and involve contributions $10000 or more.
Pinnacle Sponsorships are perfect for large firms ready to rock the Smokies! The incentives package is offered to standalone firms who meet a $10000 threshold; alternatively, the incentives package is offered to groups of two or three firms who meet a $15000 threshold combined.
| Threshold | Package |
|---|---|
| $10000 (standalone) $15000 (combined) |
|
*One sponsor per competition.
† One sponsor per venue and meal. While awards dinner sponsor will be promoted at the dinner (e.g. program cover, signage, table setting), all our other sponsors will also be recognized.
‡ One sponsor per item; sponsors may also request items listed for lower thresholds; if listed items are exhausted, sponsors may request a comparably priced item in lieu of the listed item
Sponsor Scavenger Hunt
Sponsor Scavenger Hunt is an opportunity for our sponsors to engage with conference attendees and vice versa. Sponsors will reserve booths and attendees will go from booth to booth. Attendees will complete scavenger hunt cards, and ASCE student chapters will receive points toward the conference standings for the completed cards.
Who?
All sponsors contributing $250 or more can reserve a booth and participate in the Sponsor Scavenger Hunt.
When?
Sponsor Scavenger Hunt will take place March 28, 2019, as ASCE Student Chapters are arriving at the conference.
Where?
Sponsor Scavenger Hunt will take place at World’s Fair Park and on the concourse of the Knoxville Convention Center.
Why?
Sponsors of previous conferences have remarked that the engagement with attendees is the most rewarding part of the sponsorship. We want to facilitate this engagement!